Rules of Procedure

Rules of Procedure

  1. SCOPE: The rules for all committees are self‐sufficient, except for modifications provided by the Secretariat, and shall be considered and adopted in advance. No other rules of procedure are applicable.
  1. LANGUAGE: English shall be the official and working language for the following committees: Security Council, Disarmament and International Security Committee and International Atomic Energy Agency.
  1. POWERS OF THE SECRETARIAT:

Article 1: The Secretariat will have the final word within the Model. It will interpret the Rules of Procedure and will decide on the topics that are not comprehended by these.

Article 2: The Secretariat will ensure that these rules are duly enforced. It will impose the necessary disciplinary measures in the case of non‐compliance with the rules of behavior.

Article 3: The Secretariat may, at any time, make either oral or written statements to the General Assembly, the Economic and Social Council, the Security Council and their subsidiary bodies and functional commissions.

Article 4: The Secretary‐General will officially declare the opening and closing of the United Nations Conference.

Article 5: Powers of the Secretary‐General, Sub Secretary‐General and Aids:

  1. To moderate the various bodies of the Model if necessary.
  2. To maintain the needed communication in executive matters between committees when deemed necessary.
  3. To intervene as a mediator in any body when considered appropriate.
  4. To form part of the Chair of Approval for draft resolutions.
  5. To be able to yield his/her attributions totally or partially to any other authority within the Model.
  6. To grant access and accompany special observers to the Model’s various committees.
  7. To suspend total or partially the questions, motions of order, of parliamentary inquiry and of procedure when he/she considers it necessary; it will be up to the consideration of the Chairmanship to reestablish them.
  1. ATTRIBUTIONS OF THE AUTHORITIES:

Article 1: The Chairmanship shall represent the ruling authority inside the committee, and shall be composed as follows:

  1. President
  2. Moderator
  3. Conference Officer

Article 2: The President shall be the highest authority of the committee; therefore, he/she shall have the exercise of all powers granted. Attributions of the President: The President of each commission will declare the opening and closing of each formal session, give the right of comment as considered pertinent (Rule 23), direct discussions during the sessions, ensure the observance of the Rules of Procedure and behavior, ask questions, announce decisions and decide upon Rights of Reply (Rule 24). He/she will form part of the Chair of Approval for draft resolutions.

He/she shall decide directly or propose on the decision making of:

  1. The establishment of a time limit for speakers.
  2. The closing the Speakers’ List.
  3. The closing of the debate.
  4. The suspension or adjournment of a session.
  5. The definition of order in which the draft resolutions are presented.
  6. The suspension of the sending of messages through the Ushers if he/she considers it necessary.

Article 3: Attributions of the Moderator:

The Moderator shall be the Member of the Chairmanship in charge of coordinating the debate by granting the right of speaking to Delegates and guiding the procedures of debate. He/She will replace the President in case of absence and assist the President in all its functions during sessions. He/she shall be part of the Chair of Approval for draft resolutions too.

Article 4: Attributions of the Conference Officer:

He/She will assist the President and Moderator in carrying out their functions; and will have the authorization to receive messages from the ushers, determine if their content is appropriate and call the President’s attention to it. During the official consults, or informal negotiations, he/she will be able to collaborate with the Chairmanship in everything needed to aid the delegations’ activities. The Conference Officer will coordinate the ushers’ work.

Article 5: Attributions of the Ushers:

They shall assist the Conference Officer in carrying out his/her functions. Under his/her coordination, they shall confirm the votes of the delegations, resolve the inconveniences that the delegations present, and facilitate the communication of the delegations through written messages, whose content shall be reviewed and approved by the Conference Officer.

Article 6: Chair of Approval: The Chair of Approval for draft resolutions will act in response to the Chairmanship of the Commission or to the qualified Secretariat representative and will be formed by the Moderator, President and/or the Secretariat Representative.

Powers the Chair of Approval shares:

a) Receive and revise the draft resolutions, verifying that they comply with the requirements of format and content in order to be presented.

b) Present to the Chairmanship the drafts that satisfy the necessary conditions.

c) Assist the Chairmanship in the determination of the debate order in which the projects of resolutions should be presented.

d) During the debate, the Chair of Approval will incorporate the amendments and corrections that may arise to the project resolution, until the final version is obtained.

5. DELEGATIONS:

Article 1: Each delegation should be integrated by at least one Faculty and as many Delegates as they have decided to register in the Conference. The faculty will be the student, teacher or person heading the delegation. He/she should be present throughout the Conference days, yet may not participate in the debate or have contact with Delegates during sessions.

Article 2: The denomination of “Member State”, “Representation” or “Delegation” may be used to call delegations. The members of these will be indistinctly called “Delegates” or “Representatives”.

Article 3: Guests that have been previously registered will be able to access the sessions of the different organs and commissions. The entrance shall be restricted to those who are not wearing the proper identification. Guests are kindly asked to not maintain contact with Delegates during sessions.

Article 5: The access to the committee’s session will be denied to the delegates who:

a) Are not carrying their proper identification.

b) Misbehave within the terms described in this document.

PARTICIPATION OF NON‐MEMBERS: Representatives accredited as Observers shall have the same rights as Member States, except they may not sign or vote resolutions or amendments. A representative of a state organization, which is not Member of the United Nations or an Accredited Observer, may address a committee only with the prior approval of the President.

  1. SPEAKERS’ QUORUM: The President may declare a committee able to develop its duties and allow the debate to proceed when at least one fourth of the Members of the committee are present. A Member of the committee is a Representative who has been officially recognized by the Chairmanship. The presence of a majority of Members shall be required for the vote on any motion. The Representatives must be present with exception to those Members who had previously requested the President permission to be absent.
  1. RULES OF CONDUCT: These rules maintain order, formality and diplomatic conditions during the Conference.

Article 1: All participants are permanently required to visibly wear their badge or identification.

Article 2: The treatment among Delegates, Members of the Staff, teachers and Faculties, as well as within the authorities of the Conference shall be strictly formal and respectful.

Article 3: Attendants to the Conference must respect the attire indications determined by the Staff.

Article 4: Establishing direct communication between the different Delegations during the formal sessions within a forum shall not be permitted. Delegations will be able to communicate by sending written messages through the ushers, with the limitations provided by these rules.

Article 5: Delegates may not abandon the forum during a formal session. If necessary, the Delegate will be able to leave momentarily, informing the Conference Officer the reason for his/her doing and requesting the appropriate permission or aid from the Chairmanship.

Article 6: The schedule established by the Model’s Staff shall be respected, except in case that the Chairmanship has introduced modifications to it.

Article 7: The use of electronic devices which interfere with the debate shall not be permitted during session. If a Delegate finds himself/herself in the urgent need of using such device, he/she shall ask for the Chairmanship’s authorization first.

Article 8: Teachers, faculties or people in charge of delegates shall stay within the established area where the Model takes place in order to comply with the Conference’s programmed activities. They are asked to comply with this and leave uniquely because of reasons beyond their control, with a previous notification to the Members of the Staff.

INTRODUCTORY PHRASES TO A RESOLUTION

Listed below are a number of words and phrases that must be used when drafting a resolution (see sample resolution).

INTRODUCTORY PHRASES

  1. Affirming
  2. Alarmed by
  3. Appreciation
  4. Approving
  5. Aware of
  6. Bearing in mind
  7. Believing
  8. Confident
  9. Contemplating
  10. Convinced
  11. Declaring
  12. Deeply concerned
  13. Deeply conscious
  14. Deeply convinced
  15. Deeply disturbed
  16. Deeply regretting
  17. Desiring
  18. Emphasizing
  19. Expecting
  20. Expressing its
  21. Expressing its satisfaction
  22. Fulfilling
  23. Fully alarmed
  24. Fully aware
  25. Fully believing
  26. Further deploring
  27. Further recalling
  28. Guided by
  29. Having adopted
  30. Having considered
  31. Having considered further
  32. Having devoted attention
  33. Having examined
  34. Having heard
  35. Having received
  36. Having studied
  37. Keeping in mind
  38. Noting further
  39. Noting with approval
  40. Noting with deep concern
  41. Noting with regret
  42. Noting with satisfaction
  43. Observing
  44. Reaffirming
  45. Realizing
  46. Recalling
  47. Recognizing
  48. Referring
  49. Seeking
  50. Taking into account
  51. Taking note
  52. Viewing with appreciation
  53. Welcoming

OPERATIVE PHRASES

  1. Accepts
  2. Affirms
  3. Approves
  4. Authorizes
  5. Calls
  6. Calls upon
  7. Condemns
  8. Confirms
  9. Congratulates
  10. Considers
  11. Declares accordingly
  12. Deplores
  13. Designates
  14. Draw attention
  15. Emphasizes
  16. Encourages
  17. Expresses its appreciation
  18. Expresses its hope
  19. Further invites
  20. Further proclaims
  21. Further recommends
  22. Further reminds
  23. Further requests
  24. Further resolves
  25. Have resolved
  26. Notes
  27. Proclaims
  28. Reaffirms
  29. Recommends
  30. Regrets
  31. Reminds
  32. Requests
  33. Resolves
  34. Solemnly affirms
  35. Strongly condemns
  36. Supports
  37. Takes note of
  38. Transmits
  39. Trusts
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